Khyber Pakhtunkhwa Higher Education Department Orders Appointment of Bursars in Government Colleges–Official Notification

KPK Government Strengthens Financial Oversight in Colleges with New Bursar Appointment Policy:

The Directorate of Higher Education, Khyber Pakhtunkhwa (KP), has issued an important government notification regarding the appointment of bursars in government colleges across the province. This step comes in response to financial mismanagement and irregularities observed during internal audits of multiple institutions.

To ensure proper monitoring and financial transparency, all college principals are now required to appoint a bursar from the teaching staff, preferably from the Mathematics, Statistics, or Economics departments. The appointed officer will be responsible for monthly verification of government and pupil funds (both morning and 2nd shift) and will be held accountable for any financial discrepancies.

Furthermore, the Government Accounts and Pupil’s Fund Accounts must now be managed by senior ministerial staff, such as a Superintendent, Assistant, or Senior Clerk, rather than junior staff like clerks, lab assistants, or hired personnel. Principals and DDOs are also instructed to maintain strict control over financial records, with monthly certifications to prevent any unauthorized transactions.

This notification aims to enhance financial accountability and prevent embezzlement in Khyber Pakhtunkhwa’s education sector.

DIRECTORATE OF HIGHER EDUCATION
KHYBER PAKHTUNKHWA
NEAR NORTHERN BYPASS, RANO GARHI PESHAWAR

No. 3790/P7/General/                                                                                                                                                                                                   Dated Peshawar, the 11/03/2025

To

All Principals Govt Colleges (Male/Female),
Khyber Pakhtunkhwa.

SUBJECT:             APPOINTMENT OF BURSAR FOR OVERSIGHT OF GOVT; ACCOUNTS/PUPILS FUND ACCOUNTS (BOTH MORNING AND 2^ND SHIFT).

                              I am directed to refer to the subject cited above and to state that during the course of internal audit of many colleges, it was noticed that no bursar for the checking of Govt. Accounts/Pupil’s Fund Accounts (Morning/2^nd shift) was appointed by the college authority resulting in a number of cases of misappropriaton/Embezzelment.

                              I am therefore directed to convey to appoint a bursar from amongst the teaching staff preferably from the subject of Mathamatics or Statistics or Economics who is well versed on accounts to watch and check both the accounts on monthly basis, in case of 2nd shift (self finance) account, the bursar will be controller (Exam) of the said Program.

                              The officer thus appointed will endorse a certificate to the effect that the accounts have properly been maintained and no irregularity/embezzelment has been made on month-to-month basis, otherwise the officer certifying will be held responsible for any irregularity/embezzelment detected at later stage.

                              It may also be ensured that the charge of Government Accounts and Pupil’s Fund Accounts both (Morning/2nd shift) must be entrusted to the senior member of the ministerial staff like Superintendent/ Assistant/Senior Clerk and not to the Junior staff; i.e Junior clerk/Laboratory Assistant/laboratory attendant/Naib Qasid or hired staff etc.

                              The Principal/DDO of the college himself will also keep a vigilent eyes/complete control on the maintenance of college record and shall always give due attention to it, as He/She is the final responsible authority. Needless to say, that such records be attested and certified by Principal/DDO on month-to-month basis and to note that cuttings/over writing should be properly endorsed and attested by the Principal/DDO concerned. Use of fluid/whitener should be avoided.

Note:- Recover such un-authorized charge from the concerned irrelevant staff and submit a compliance report without delay where required, in case of un avoidable circumstances the matter may be brought to the notice of this office.

DEPUTY DIRECTOR (AUDIT & ACCOUNTS)

Ensuring Financial Transparency in KPK’s Higher Education System:

The appointment of bursars in government colleges is a crucial step towards strengthening financial oversight and transparency in Khyber Pakhtunkhwa’s education sector. By implementing a structured system of accountability, the government aims to curb financial mismanagement and ensure that all funds are used appropriately for student welfare and institutional development.

With principals and designated bursars now held responsible for monthly financial reviews, this move is expected to enhance trust and efficiency in the financial operations of government colleges. Institutions must now ensure proper documentation of financial transactions, eliminating unauthorized handling of funds and reducing the chances of misappropriation.

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