Khyber Pakhtunkhwa Government Bans Unauthorized Usage & Transfers of Official Vehicles-Notification

KPK Government Issues Strict Guidelines on Official Vehicle Transfers:

The Government of Khyber Pakhtunkhwa (KP) has issued a strict directive regarding the unauthorized transfer and use of designated vehicles within the Communication & Works (C&W) Department. According to Circular No. SOG/C&W/1-6/2024, dated 03.02.2025, officers must not carry vehicles assigned to their previous district/division when transferred to a new location without prior approval from the Administrative Department.

Additionally, the circular highlights that designated vehicles of vacant positions are being used by officers with additional charges, which is not permitted under the rules. This misuse has caused a shortage of vehicles, affecting the efficiency of official operations.

To enforce compliance, the Competent Authority has issued strict instructions stating that:
✔Officers must not take their assigned vehicles to a new district/division upon transfer.
✔All vehicle handovers must be processed through the C&W Secretariat as a centralized pool.
✔Strict disciplinary action will be taken against any officer violating these rules.

This move aims to ensure proper allocation and availability of vehicles for official duties. Please find the official notification below:

GOVERNMENT OF KHYBER PAKHTUNKHWA
COMMUNICATION & WORKS DEPARTMENT

Dated Peshawar 03.02.2025

CIRCULAR

NO.SOG/C&W/1-6/2024/:           It has been noticed with grave concern, that most of the officers of C&W Department, on their transfer, carry the designated vehicle of the previous division/district with them to the newly posted division/district, without prior approval/assent of the Administrative Department.

                              Furthermore, designated vehicles of vacant positions are being used by officers with additional charge, which is not permitted, as no such provision is available.

                              This practice has resulted in the shortage of vehicles, owing to which the official duties of several divisions are suffering adversely.

                              In this regard, instructions have been issued time and again, however, the instructions have not been adhered to in letter & spirit.

                              The Competent Authority has taken serious notice of this practice and henceforth directed; that no officer of C&W Department shall carry the designated vehicle from one district/division to other district/division on their transfer.

                              All the handing/taking shall be carried out with Administrative Department i.e. C&W Secretariat being centralized pool.

                              Any officer violating the above instruction will render himself/herself liable to be proceeded against under the disciplinary rules.

SECRETARY
TO GOVT. OF KHYBER PAKHTUNKHWA
COMMUNICATION & WORKS DEPARTMENT

Ensuring Transparency & Proper Allocation of Government Vehicles:

The KP Government’s latest directive on official vehicle management in the C&W Department is a significant step toward ensuring accountability and transparency in government operations. The unauthorized retention and misuse of designated vehicles have hampered departmental efficiency, leading to a shortage of vehicles for official tasks.

✔ Key Takeaways from the Notification:

• Officers must return their designated vehicles to the assigned division/district upon transfer.
• No officer can use a vehicle assigned to a vacant post.
• Strict disciplinary action will be taken against violators under government rules.

This initiative reflects the KP Government’s commitment to transparency, resource optimization, and fair distribution of assets. It is crucial for all C&W Department officers to adhere to these instructions to ensure smooth operations and prevent any misuse of public resources.

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