Official Chief Minister KPK Orders Strict Oversight for Maintenance & Repair Funds–Latest Notification

KPK Government Tightens Control on Maintenance & Repair Funds:

The Government of Khyber Pakhtunkhwa (KPK) has taken a significant step to enhance transparency and efficiency in the utilization of Maintenance & Repair (M&R) funds. The Chief Minister of KPK has noted that the allocation of funds for roads, buildings, irrigation, water supply, and transformer repairs often lacks structured oversight, leading to inefficiencies, mismanagement, and substandard work.

To tackle these issues, a District Supervisory Committee has been established to monitor, prioritize, and evaluate M&R works. This committee includes Deputy Commissioners, Additional Deputy Commissioners, Executing Department Heads, Civil Society Representatives, and M&E Department Officials. Their role is to ensure that all public infrastructure repairs and maintenance projects are cost-effective, high-quality, and transparent.

The government has also introduced a monitoring system that will track repairs through pre- and post-execution photographic documentation, GPS-based reporting, and an annual maintenance report. This initiative aims to bring accountability and efficiency to public sector maintenance projects. Notification Describes;

Government of Khyber Pakhtunkhwa
CHIEF MINISTER’S SECRETARIAT

No. SO(Dev-III)/CMS/240/Gen/2025                                                                                                                                                                                          Peshawar, 8 March 2025

To

The Chief Secretary,
Khyber Pakhtunkhwa, Peshawar.

SUBJECT:             REGULATORY FRAMEWORK FOR MAINTENANCE & REPAIR (M&R) WORKS

Dear Sir,

                              I am directed to refer to the subject cited above and to state that the Hon’ble Chief Minister Khyber Pakhtunkhwa has noted that maintenance and repair funds allocated for Roads, Buildings, Irrigation, Water Supply Schemes, and transformer repairs under Peshawar Electric Supply Company (PESCO) / Tribal Electric Supply Company (TESCO) are often utilized without a structured oversight mechanism, leading to inefficiencies, lack of prioritization, and substandard work.

2.                           To ensure the judicious utilization of funds, the Chief Minister has directed the establishment of a robust regulatory framework; to mitigate mismanagement, enhance accountability, and prevent delays that hinder the timely execution of necessary repairs. This framework will comprise of a District Supervisory Committee to streamline the execution process, ensuring transparency and quality assurance in M&R works.

COMPOSITION

1. Deputy Commissioner of the concerned district – Chairperson

2. Additional Deputy Commissioner (F&P) of the concerned district – Member

3. District Head of the relevant Executing Department – Member

4. Two (2) members from Civil Society (to be nominated by the Commissioner) – Members

5. Representative of M&E, P&D Department – Secretary

TERMS OF REFERENCE (TORS):

1.            Identify and maintain a District Priority List of Maintenance & Repair (M&R) works for each department, ensuring due diligence based on cost-effectiveness and population benefit analysis.

2.            Forward proposed schemes to the respective department for final approval by the Departmental Scrutiny Committee (DSC).

3.            Monitor, evaluate, and ensure quality assurance of M&R works, including Snow Clearance and Emergency Repairs within the district’s jurisdiction, including, oversight of M&R of PKHA projects.

4.            Ensure the publication of an Annual Maintenance Report for each district, covering:

1. Total expenditure incurred on all M&R schemes.

2. Pre- and post-execution photographic documentation.

3. GPS coordinates for each completed project.

5.            Coordinate scheduled repair and maintenance work for PESCO facilities, especially during peak seasons, to minimize service disruptions.

6.            Submit special reports during emergencies to the relevant authontics for immediate decision-making and response.

IMPLEMENTATION MECHANISM:

1.            All M&R, Snow Clearance, and Emergency Repair works shall be carried out strictly based on recommendations from the District Supervisory Committee.

2.            The Departmental Scrutiny Committee (DSC) shall formally communicate approvals of M&R works to the concerned District Supervisory Committee to ensure timely and quality implementation

3.            The Committee shall convene periodic review meetings to assess the status of M&R projects and recommend improvements where necessary.

3.            The Chief Minister have further directed that these measures be implemented without delay and that strict compliance be ensured at all levels.

Yours faithfully

Deputy Secretary Development
Chief Minister’s Secretariat

Ensuring Accountability and Quality in Public Sector Maintenance:

The new regulatory framework for Maintenance & Repair (M&R) works in Khyber Pakhtunkhwa is a landmark step toward transparency and efficient fund utilization. By ensuring that all repair and maintenance projects undergo strict oversight, the government aims to prevent wastage, delays, and low-quality execution.

The District Supervisory Committee will play a key role in maintaining public infrastructure, ensuring that all repair works are well-documented, justified, and properly executed. With the inclusion of civil society representatives and a formalized approval system, the initiative will increase public trust and service delivery quality.

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