Khyber Pakhtunkhwa Government Issues Key Decisions on Governance & Service Delivery–Notification

KPK Government Announces Major Reforms in Governance & Service Delivery:

The Government of Khyber Pakhtunkhwa has taken a major step toward improving governance, transparency, and public service delivery. The Secretaries Committee Meeting, chaired by the Chief Secretary of KP, focused on HR management, digitization, financial practices, and service delivery enhancements. The key decisions include:

✅ Implementation of Rotation Policy to prevent prolonged postings
✅ Digitization of administrative processes for better efficiency
✅ Activation of the File & Summary Tracking System
✅ Timely completion of pending inquiries to enhance accountability
✅ Development of a Citizen Feedback System to improve public services

This notification provides official details on the placement committee overseeing postings and transfers of officials in BS-11 to BS-19. The government is committed to strengthening governance and ensuring transparency in administrative functions.

GOVERNMENT OF KHYBER PAKHTUNKHWA
ESTABLISHMENT DEPARTMENT
 (ESTABLISHMENT WING)
Dated Peshawar the, March 5^th, 2025

Notification

No.SOE.IV(E&AD)1-14(Gen)2025:-In pursuance of minutes of SecretariesCommittee Meeting dated 28.02.2025, the following placement committee is hereby notified for scrutiny of Posting / Transfers of Officials / Officers in BS-11 to BS-19 of Establishment Department, Civil Secretariat, Khyber Pakhtunkhwa and framing recommendations for approval of the respective Competent Authorities:

1. Secretary Establishment                                                         Chairman

2. Special Secretary (Estt), Establishment Deptt.                 Member

3. Special Secretary (Reg) Establishment Deptt.                   Member

4. Addl: Secretary (Estt) Establishment Deptt.                      Member

5. Section Officer concerned                                                   Member-cum-Secretary

SECRETARY ESTABLISHMENT
GOVT. OF KHYBER PAKHTUNKHWA

SECTION OFFICER (E-IV)

GOVERNMENT OF KHYBER PAKHTUNKHWA
ADMINISTRATION DEPARTMENT
 (CABINET WING)

No.SOC(E&AD)12-15/2025
Dated 03-03-2025

To

1.            Additional Chief Secretary,

Planning & Development Department, Khyber Pakhtunkhwa.

2.            Additional Chief Secretary,

Home & Tribal Affairs Department, Khyber Pakhtunkhwa.

3.            Senior Member Board of Revenue,

Revenue & Estates Department, Khyber Pakhtunkhwa.

4.            Advocate General,

Khyber Pakhtunkhwa.

5.            All Administrative Secretaries to,

Govt. of Khyber Pakhtunkhwa.

SUBJECT:             MINUTES OF SECRETARIES COMMITTEE MEETING.

Dear Sir,

                              I am directed to refer to the subject noted above and to enclose herewith minutes of the Secretaries Committee Meeting held on 28-02-2025 at 09:30 AM under the Chairmanship of Chief Secretary, Khyber Pakhtunkhwa in the Cabinet Room of Civil Secretariat, Peshawar for further necessary action please.

Encl: As above

Yours faithfully

SECTION OFFICER (CABINET)

ADMINISTRATION DEPARTMENT

GOVERNMENT OF KHYBER PAKHTUNKHWA

MINUTES OF SECRETARIES COMMITTEE MEETING

(February 28, 2024)

                              Secretaries Committee Meeting was held under the Chairmanship of Chief Secretary, Khyber Pakhtunkhwa on Friday the 28^thFebruary, 2025 at 09:30 AM in the Cabinet Room of the Civil Secretariat Peshawar. List of the participants is placed at Flag-A.

                              Meeting started with recitation from the Holy Quran. The Chief Secretary, Khyber Pakhtunkhwa welcomed all the participants and emphasized that moving forward, the primary focus would be on ensuring effective governance and improving delivery to make life easy for common man, leveraging the Province’s strong and capable administrative team. Thereafter, the Chief Secretary, Khyber Pakhtunkhwa issued the following directions to be implemented by the time line mentioned against each:

Agenda	Action Required	Timeline	Responsibility
Sectorial Policies	All Administrative Secretaries to develop sectorial strategies with action plan divided by activities and sub-activities along with responsibilities and timelines: Notify/activate Reform Working groupsEngage with experts and get feedback from the end users of the sectorsReview core functions of the department for better service delivery	1st draft by 15th April	All Administrative Secretaries
Making life easy for Common Man	Simplification of procedures/ processes including the option of automation & digitization especially those involved in availing different services to make life easy for a common man – progress to be intimated before the next meeting	30thMarch	All Administrative Secretaries
	Development of Citizen feedback and grievances W redressal systems. Encourage utilization of existing Feedback platforms such as Ekhtyar, Marastyal.	15th March
Improving Transparency	The RTI regime of the department is activated by nominating the Focal Persons RTI (if not already done). Time protocols should be developed and enforced for disposal of different businesses.	15th March	All Administrative Secretaries
Implementation of Rotation Policy	Every department should have a rotation policy. Its implementation should start from Secretary’s own office down to field formations and the employees having completed two years’ tenure on the same position to be reshuffled. A minimum time for which a person cannot return to the same position may be included.	7th March	All Administrative Secretaries
Streamlining HR Management	Placement committees for transfer and postings to be notified and to ensure strict adherence alongwith preparation of negative list.	7th March	All Administrative Secretaries
	Reactivation of HR management system in IPMS	30th April
	To ensure postings on merit and On-going against KPIs (to be developed)	On-going
Improving leadership	All assigned additional charge(s) whose timelines have expired shall immediately be withdrawn without any renewal on any ground and regular postings/appointments shall be made thereon.	15th March	All Administrative Secretaries
Moving towards Digitization	Complete activation of File and summary tracking system. ‘Administrative Secretaries to issue directions that no file would be accepted without FTS number. In the next meeting progress on the same will be reviewed.	7th March	All Administrative Secretaries
Supporting District Administration	Response to the requests of Commissioners and DCs. Feedback and Compliance will be reviewed in DC’s meeting and Secretaries’ meeting.	On-going	All Administrative Secretaries
Inquiries Management	To ensure timely completion of all pending inquiries and reactivation of inquiries management system in IPMS. A compliance report to be submitted to PMRU.	30th March	All Administrative Secretaries
Improving Financial Practices	Proper working of requirement for the next FY on current side should be done to avoid supplementary grants and special SNES during the year. Finance Department to carry out budget sessions with other/ concerned Departments.	30th April	All Administrative Secretaries
Court cases Management	Streamlining the management of court cases and uptake of litigation management system managed by PMRU report would be discussed in the next meeting.	20th March	All Administrative Secretaries
Court cases Management	Working of decretal amount matured (liability created), in pipeline and upcoming to worked out by each Department.	20th March	All Administrative Secretaries
Improving Service Delivery	Development tracking portal housed in P&DD to be reactivated and tracking sheets of projects to be developed. Secretaries are expected to review progress against the tracking sheets in the first and last week of the month, and complete report to be submitted to PMRU. Focus on high Impact projectsPrioritize schemes which can be completed in 2/3 years	20th March	All Administrative Secretaries
Acts of Provincial Assembly	Expedite pending rules to be framed under different Acts already enacted by the Provincial Assembly.	30th April	All Administrative Secretaries
Acts of Provincial Assembly	Compile a list of such Acts, under which rules are yet to be framed/notified. Upload a list on PMRU portal in this regard.	15th March	All Administrative Secretaries
SNES for Service Delivery projects	Ensure that SNES of service On-going delivery projects are created when projects are 75% completed. (Departments to submit complete cases to FD in this regard)	On-going	All Administrative Secretaries
Strengthening Governance	Compilation of records for employees regularized from June 2022 to February 2025. PMRU will share the proforma for data collection	2nd April	All Administrative Secretaries
Ensuring Transparency and discourage rent seeking – Perception Management	In the following domains every possible step should be taken to discourage rent seeking: Service provisionProcurementReleasesTransfer/ Postings	Continuous	All Administrative Secretaries
Desk and Time Management	Leave a mark – introduce a few key initiatives Periodic Stock take of important things – internal reviewsEncourage R&D	Continuous	All Administrative Secretaries

The meeting was ended with a vote of thanks from the Chair.

Strengthening Governance & Transparency: What This Means for KPK:

The latest directives from the KP Government aim to bring greater accountability and efficiency in the administrative system. With a focus on automation, HR management, and financial planning, these reforms will enhance service delivery, improve transparency, and reduce bureaucratic hurdles.

Key takeaways from the Secretaries Committee Meeting:
📌 Reforms in HR management & transfers to ensure merit-based appointments
📌 Automation & digitization to simplify administrative procedures
📌 Monitoring & feedback mechanisms to enhance governance
📌 Strategic budgeting & financial planning to prevent unnecessary expenditures

These measures will benefit both government employees and the public, ensuring efficient service delivery across Khyber Pakhtunkhwa. Stay tuned with Vocal Pakistan for more government notifications and policy updates.

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