Sindh Government Directs Comprehensive Personal Record Management for Educational Boards-Notification

Educational Boards in Sindh Urged to Update Personnel Records for Enhanced Transparency:

The Government of Sindh, through its Universities & Boards Department, has issued a directive regarding the personal record management of officers and officials working in various educational boards in the province. This communication is aimed specifically at the officers and staff from BS-14 and above, ensuring that their personnel records are up-to-date and accurately maintained. As per the notification, the department requests that a comprehensive set of documents be provided by the educational boards to assist in the effective management and verification of official records. This includes details of initial appointments along with the approval granted by the relevant appointing authorities, as well as the specifics of any subsequent promotions, including the minutes of the respective Departmental Promotion Committees (DPC) or committees involved in the promotion process, along with the necessary approvals. The importance of this directive lies in its effort to streamline and maintain a proper and consistent record-keeping system for employees, which is essential for organizational efficiency and transparency within the educational boards. By maintaining accurate records, the Sindh Government aims to ensure that all promotions and appointments are properly documented and align with the applicable rules and regulations. Notification Describes;

Immediate

No. SO(G/DDO)U&B/SP-17/AB-Boards/Gen/2023
GOVERNMENT OF SINDH
UNIVERSITIES & BOARDS DEPARTMENT
Karachi, the dated 15^th January, 2025

Chairman,
Board of Intermediate Education, Karachi.

Chairman,
Board of Secondary Education, Karachi

Chairman, Board of Intermediate and Secondary Education,
Hyderabad, Shaheed Benazirabad. Mirpukhas, Larkana. Sukkur.

Islamabad, the 1^st January, 2025

NOTIFICATION

Subject :-      PERSONAL RECORD MANAGEMENT OF ALL EDUCATIONAL BOARDS FROM BS-14 AND ABOVE.

Ref:        Universities & Boards Department’s Letter No. SO(G/DDO)U&B/SP-17/All-Boards/Gen/2023 dated 08.05. 2023 and subsequent reminder dated 24.05.2023

I am directed to refer to the subject noted above and to say that the following information / documents in respect of officers / officials from BS-14 and above may be provided to this department:

(i)           Details of initial appointment alongwith copy of approval granted by the then respective appointing authority.

(ii)          Details of subsequent promotion(s) alongwith copy of minutes of the respective DPC / Committee and approval of the respective the then authority.

2.             It is, requested that the aforementioned information / documents may kindly be provided to this department at the earliest.

SECTION OFFICER (BOARDS-I)

for Secretary to Govt. of Sindh

Conclusion:

The request for the provision of detailed records from officers and officials in various educational boards, as outlined in this notification, is a significant step towards ensuring better governance and accountability within the educational sector in Sindh. The documents requested, including the details of appointments and promotions, will allow the Universities & Boards Department to maintain a thorough and transparent record management system. This initiative will help ensure that all decisions regarding appointments and promotions are in line with the policies and procedures set by the respective authorities. The timely submission of these documents will facilitate the department’s efforts to maintain an up-to-date and accurate personnel database, which is crucial for effective human resource management. Moreover, this exercise contributes to the overall goal of improving the operational efficiency of educational boards, making them more accountable and responsive to the needs of the students and the community. The Department’s clear instructions highlight the importance of maintaining accurate records, and it is now up to the educational boards to comply promptly with this request to avoid any delays or complications in the management of their personnel files.

For more information, clarification or any other question feel free to join our WhatsApp Group. We are a supportive community where members are committed to assisting one another.