Notification / OM No. No.SOE.IV(E&AD)1-14(Gen)2025 Dated 05-March-2025 Notification Issued By: Establishment Wing, Establishment Department, Government Of Khyber Pakhtunkhwa KPK Government Announces Major Reforms in Governance & Service Delivery: The Government of Khyber Pakhtunkhwa has taken a major step toward improving governance, transparency, and public service delivery. The Secretaries Committee Meeting, chaired by the Chief Secretary of KP, focused on HR management, digitization, financial practices, and service delivery enhancements. The key decisions include: ✅ Implementation of Rotation Policy to prevent prolonged postings✅ Digitization of administrative processes for better efficiency✅ Activation of the File & Summary Tracking System✅ Timely completion of pending inquiries to enhance accountability✅ Development of a Citizen Feedback System to improve public services This notification provides official details on the placement committee overseeing postings and transfers of officials in BS-11 to BS-19. The government is committed to strengthening governance and ensuring transparency in administrative functions. GOVERNMENT OF KHYBER PAKHTUNKHWAESTABLISHMENT DEPARTMENT (ESTABLISHMENT WING)Dated Peshawar the, March 5th, 2025 Notification No.SOE.IV(E&AD)1-14(Gen)2025:-In pursuance of minutes of SecretariesCommittee Meeting dated 28.02.2025, the following placement committee is hereby notified for scrutiny of Posting / Transfers of Officials / Officers in BS-11 to BS-19 of Establishment Department, Civil Secretariat, Khyber Pakhtunkhwa and framing recommendations for approval of the respective Competent Authorities: 1. Secretary Establishment Chairman 2. Special Secretary (Estt), Establishment Deptt.                Member 3. Special Secretary (Reg) Establishment Deptt.                  Member 4. Addl: Secretary (Estt) Establishment Deptt.                     Member 5. Section Officer concerned                                                  Member-cum-Secretary SECRETARY ESTABLISHMENTGOVT. OF KHYBER PAKHTUNKHWA SECTION OFFICER (E-IV) Notification / OM No. No.SOC(E&AD)12-15/2025 Dated 03-March-2025 Notification Issued By: Cabinet Wing, Administration Department, Government Of Khyber Pakhtunkhwa GOVERNMENT OF KHYBER PAKHTUNKHWAADMINISTRATION DEPARTMENT (CABINET WING) No.SOC(E&AD)12-15/2025Dated 03-03-2025 To 1. Additional Chief Secretary, Planning & Development Department, Khyber Pakhtunkhwa. 2. Additional Chief Secretary, Home & Tribal Affairs Department, Khyber Pakhtunkhwa. 3. Senior Member Board of Revenue, Revenue & Estates Department, Khyber Pakhtunkhwa. 4. Advocate General, Khyber Pakhtunkhwa. 5. All Administrative Secretaries to, Govt. of Khyber Pakhtunkhwa. SUBJECT: MINUTES OF SECRETARIES COMMITTEE MEETING. Dear Sir,                              I am directed to refer to the subject noted above and to enclose herewith minutes of the Secretaries Committee Meeting held on 28-02-2025 at 09:30 AM under the Chairmanship of Chief Secretary, Khyber Pakhtunkhwa in the Cabinet Room of Civil Secretariat, Peshawar for further necessary action please. Encl: As above Yours faithfully SECTION OFFICER (CABINET) ADMINISTRATION DEPARTMENT GOVERNMENT OF KHYBER PAKHTUNKHWA MINUTES OF SECRETARIES COMMITTEE MEETING (February 28, 2024)                              Secretaries Committee Meeting was held under the Chairmanship of Chief Secretary, Khyber Pakhtunkhwa on Friday the 28thFebruary, 2025 at 09:30 AM in the Cabinet Room of the Civil Secretariat Peshawar. List of the participants is placed at Flag-A.                              Meeting started with recitation from the Holy Quran. The Chief Secretary, Khyber Pakhtunkhwa welcomed all the participants and emphasized that moving forward, the primary focus would be on ensuring effective governance and improving delivery to make life easy for common man, leveraging the Province’s strong and capable administrative team. Thereafter, the Chief Secretary, Khyber Pakhtunkhwa issued the following directions to be implemented by the time line mentioned against each: Agenda Action Required Timeline Responsibility Sectorial Policies All Administrative Secretaries to develop sectorial strategies with action plan divided by activities and sub-activities along with responsibilities and timelines: Notify/activate Reform Working groupsEngage with experts and get feedback from the end users of the sectorsReview core functions of the department for better service delivery 1st draft by 15th April All Administrative Secretaries Making life easy for Common Man Simplification of procedures/ processes including the option of automation & digitization especially those involved in availing different services to make life easy for a common man – progress to be intimated before the next meeting 30thMarch All Administrative Secretaries Development of Citizen feedback and grievances W redressal systems. Encourage utilization of existing Feedback platforms such as Ekhtyar, Marastyal. 15th March Improving Transparency The RTI regime of the department is activated by nominating the Focal Persons RTI (if not already done). Time protocols should be developed and enforced for disposal of different businesses. 15th March All Administrative Secretaries Implementation of Rotation Policy Every department should have a rotation policy. Its implementation should start from Secretary’s own office down to field formations and the employees having completed two years’ tenure on the same position to be reshuffled. A minimum time for which a person cannot return to the same position may be included. 7th March All Administrative Secretaries Streamlining HR Management Placement committees for transfer and postings to be notified and to ensure strict adherence alongwith preparation of negative list. 7th March All Administrative Secretaries Reactivation of HR management system in IPMS 30th April To ensure postings on merit and On-going against KPIs (to be developed) On-going Improving leadership All assigned additional charge(s) whose timelines have expired shall immediately be withdrawn without any renewal on any ground and regular postings/appointments shall be made thereon. 15th March All Administrative Secretaries Moving towards Digitization Complete activation of File and summary tracking system. ‘Administrative Secretaries to issue directions that no file would be accepted without FTS number. In the next meeting progress on the same will be reviewed. 7th March All Administrative Secretaries Supporting District Administration Response to the requests of Commissioners and DCs. Feedback and Compliance will be reviewed in DC’s meeting and Secretaries’ meeting. On-going All Administrative Secretaries Inquiries Management To ensure timely completion of all pending inquiries and reactivation of inquiries management system in IPMS. A compliance report to be submitted to PMRU. 30th March All Administrative Secretaries Improving Financial Practices Proper working of requirement for the next FY on current side should be done to avoid supplementary grants and special SNES during the year. Finance Department to carry out budget sessions with other/ concerned Departments. 30th April All Administrative Secretaries Court cases Management Streamlining the management of court cases and uptake of litigation management system managed by PMRU report would be discussed in the next meeting. 20th March All Administrative Secretaries Court cases Management Working of decretal amount matured (liability