Proper Recording of School Management Committee (SMC) Data Made Top Priority-Notification

Sindh Govt Directs Strict Documentation of SMC Details:

The Directorate General Monitoring & Evaluation (M&E) of the School Education & Literacy Department (SE&LD) Government of Sindh has issued a critical directive regarding the proper documentation and reporting of School Management Committee (SMC) details. In a communication dated January 24, 2025, the Directorate expressed serious concern about the inadequate recording of essential information related to SMCs by the monitoring teams. Key data such as the functional status of SMCs, the availability and utilization of SMC funds, and the balance of funds for the current academic year have not been recorded accurately. This has led to unnecessary complications for decision-makers who rely on these details for proper governance and resource allocation. Recognizing the importance of these indicators in ensuring the effective functioning of schools, the Directorate has instructed Chief Monitoring Officers to ensure that their teams—Monitoring Officers and Monitoring Assistants—accurately document all relevant SMC information. The proper recording of these details is crucial for informed decision-making and will support better resource management across the education sector. The communication stresses the need to prioritize this task to avoid further inefficiencies and facilitate smooth operations within the department. Notification Describes;

No. DG (M&E)SE&LD/Admin/2024/
DIRECTORATE GENERAL
MONITORING & EVALUATION
SCHOOL EDUCATION & LITERACY DEPARTMENT
GOVERNMENT OF SINDH
Karachi, dated: 24-01-2025

To,

The Chief Monitoring officers, (All)

Subject :-      PROPER DETAILS OF SCHOOL MANAGEMENT COMMITTEE

                              I am directed to refer to the subject cited above and to state that, it has been observed with grave concern that the most important Indicator i.e. School Management Committee (SMC) and its further details such as: the status of the SMC (functional/non-functional), availability of SMC funds, funds received in the current academic year, utilization of SMC funds, and the remaining balance, are not being recorded properly, by the monitoring teams (MOs/MAs), which creates unnecessary embarrassment for the decision makers.

2.                           It is therefore, requested to direct your respective monitoring teams (Monitoring Officers and Monitoring Assistants) to accurately document the details of this most important KPI and, simultaneously ensure the proper implementation/recording of the same indicator for its onwards transmission to the quarters concerned for proper decision making.

3.                           This may kindly be assigned as the “Top Priority”.

DIRECTOR GENERAL (M&E)

Conclusion:

In conclusion, the directive from the Directorate General Monitoring & Evaluation highlights the critical importance of accurate and comprehensive documentation of School Management Committee (SMC) details. This data serves as a vital tool for decision-makers, enabling them to assess the functionality of SMCs, monitor the allocation and use of funds, and ensure the effective management of educational resources. The request to treat this task as “Top Priority” underlines its significance in improving the operational efficiency of schools and supporting the broader goals of the education department. By ensuring proper implementation and accurate recording of SMC-related data, the monitoring teams will contribute to better governance and more informed decision-making processes. The directive is a timely reminder of the importance of attention to detail in monitoring and evaluation processes and the impact that accurate data can have on the quality and effectiveness of the education system in Sindh.

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