Strict Compliance Required for HST (BPS-16) Promotions in Sindh–Official Notification

Unauthorized DPC Meetings for HST (BPS-16) Promotions Prohibited:

The Government of Sindh’s School Education & Literacy Department (SE&LD) plays a critical role in shaping the education system by ensuring that policies and administrative guidelines are followed effectively. One such policy concerns the promotion of Secondary School Teachers (SSTs) (formerly HSTs) to BPS-16, which has recently come under scrutiny due to irregularities in promotion practices across various directorates of school education in Sindh. The Sindh Public Service Commission (SPSC) is responsible for filling these positions through a structured and merit-based recruitment process. However, it has been observed that some Directorates have been conducting Departmental Promotion Committee (DPC) meetings without adhering to the prescribed promotion-to-direct recruitment ratio and without obtaining prior approval from the Competent Authority. This deviation from the established rules and procedures has raised serious concerns, prompting the Competent Authority (Secretary SE&LD) to issue strict directives to ensure compliance with the official policy. This notification serves as a clear reminder that all future DPC meetings for the promotion of Primary School Teachers (PSTs) and Junior Elementary School Teachers (JESTs) to HST (BPS-16) must have prior approval from the Secretary SE&LD, and their recommendations must be materialized only after the Secretary’s approval. The notification also emphasizes that non-compliance with these instructions will lead to disciplinary action, reinforcing the importance of transparency, accountability, and adherence to official protocols in the promotion process. Notification Describes;

No. SO(S-II)/SELD/Promotions B-16/HSTs/2025
GOVERNMENT OF SINDH
SCHOOL EDUCATION & LITERACY DEPARTMENT
Dated the, January 02, 2025

To

The Director, Schools Education (Primary / ES&HS),
Karachi/Hyderabad/Sukkur/Larkana/Mirpurkhas/S. Benazirabad.

SUBJECT:             ADHERENCE TO POLICY REGARDING PROMOTIONS TO THE POST OF HST (B-16) OR FQUIVALENT

Reference:          NO.SO(S-1)10-274/2014(P-I) Karachi dated: 15-01-2021.

I am directed to refer to the subject noted above and to inform you that the posts of Secondary School Teachers (SSTs) (erstwhile HSTs) are currently classified as BPS-16. The requisition for filling these vacant posts has already been sent to the Sindh Public Service Commission (SPSC) for recommendations and the appointment of suitable candidates.

It has been regrettably observed that promotions to the posts of HSTs are being carried out by various Directorates of School Education in Sindh through the convening of meetings of Departmental Promotion Committees (DPCs) without observing ratio of promotion and direct recruitment. This practice is neither in accordance with the existing policy nor within the jurisdiction of the Directorates, Furthermore, such actions are being taken without the mandatory approval of the Competent Authority, as required under the delegation of powers.

The Competent Authority, ie., the Worthy Secretary of the School Education & Literacy Department (SE&LD), has taken serious notice of this deviation from established rules and procedures. The authority has expressed displeasure over such violations and has directed that no meeting of the Departmental Promotion Committee (DPC) for the promotion of HSTs (BPS-16) or equivalent posts should be convened without prior permission.

You are, therefore, strictly advised to:

• Adhere to official instructions and refrain from holding DPC meetings without the prior approval of the Competent Authority.
• Ensure that all actions are aligned with the rules, policies, and official procedures.
• Avoid undertaking any activity beyond the scope of your jurisdiction or incumbency.
• All the DPCs of PSTs and JESTs to the post of HST (BS-16) shall henceforth be convened with prior approval of Secretary SE&LD and the DPC’s recommendation shall be materialized after approval of the Worthy Secretary SE&LD.
• Ensure future compliance with the directions of the Competent Authority to prevent any irregularities.

Non-compliance with these directives will be viewed seriously and may result in disciplinary action. Your cooperation in ensuring strict adherence to these instructions is expected.

This may be assigned as “Top Priority”.

Section Officer (S-II)

Conclusion:

The School Education & Literacy Department (SE&LD), Government of Sindh, remains committed to maintaining merit-based and transparent recruitment and promotion processes for educational staff. The recent notification regarding promotions to HST (BPS-16) posts is a firm step toward ensuring that all directorates strictly adhere to established rules and policies. By reinforcing the requirement of prior approval from the Competent Authority, the department aims to eliminate any unauthorized or irregular promotion practices that could undermine the integrity and efficiency of the education system. This directive serves as a clear warning to all Directorates that any unauthorized DPC meetings or promotions conducted without approval will be met with serious consequences, including disciplinary action. The notification also underscores the importance of following proper administrative procedures to uphold fairness, equity, and compliance with government policies. Moving forward, the SE&LD expects full cooperation from all relevant authorities to ensure that promotions are conducted in a structured, lawful, and transparent manner, ultimately benefiting both the educators and the students they serve. By implementing and enforcing these regulations, the department aims to foster a more organized and efficient education system that prioritizes professionalism, accountability, and adherence to policy guidelines.

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