Finance Department Khyber Pakhtunkhwa (formerly NWFP) Announces Policy on Extra Pay for Holding Additional Posts

KPK Government Streamlines Rules for Additional Charge and Pay Allowance:

The Finance Department, Khyber Pakhtunkhwa (formerly NWFP) has issued an official notification regarding the entrustment of additional charge and extra remuneration for government employees under FR 49. This directive aims to streamline procedures, reduce unnecessary expenditures, and eliminate delays in approving additional responsibilities for officials in various government departments.

According to the notification, government officers assigned additional charge will be eligible for an extra remuneration of 20% of their basic pay, with a maximum limit of Rs. 800 per month. However, strict guidelines have been set regarding prior approval from the Finance Department, duration of the additional charge, and conditions for its continuation or abolition.

The notification also states that if an additional charge arrangement exceeds six months, the vacant post will be considered abolished, and its duties will be permanently merged into existing posts. This policy is designed to enhance efficiency, prevent misuse of funds, and ensure a transparent system for assigning extra responsibilities in government offices.

No.FD(SR-I)3-19/92
GOVERNMENT OF N.W.F.P.
FINANCE DEPARTMENT.
Dated Peshawar, the 12.8.1997

From

The Secretary to Government of
N.W.F.P. Finance Department, Peshawar,

To

1.            All Administrative Secretaries to Govt. of NWFP.

2.            The Senior Member, Board of Revenue, NWFP, Peshawar

3.            The Secretary, Provincial Assembly, WFP, Peshawar.

4.            All Heads of Attached Departments in N.W.F.P.

5.            The Secretary to Governor, N.W.F.P. Peshawar.

6.            The Secretary to Chief Minister, NWFP, Peshawar.

7.            All Commissioners/Deputy Commissioners/Political Agents/District & Session Judges in N.W.F.P.

8.            The Registrar, Peshawar High Court, Peshawar.

9.            The Secretary, Public Service Commission, NWFP, Peshawar

10.         The Registrar, Service Tribunal, NWFP, Peshawar.

11.         The Secretary, Board of Revenue, NWFF, Peshawar.

SUBJECT:             ENTRUSTMENT OF ADDITIONAL CHARGE AND GRANT OF EXTRA REMUNERATION FOR HOLDING ADDITIONAL CHARGE OF POSTS UNDER FR, 49

Sir,

                              I am directed to refer to the subject noted above and to say that it has been observed that the instructions regarding entrustment of additional charge of posts and grant of extra remuneration is sued from time to time are not strictly adhered to. This not only results in un-necessary extra expenditure, exchange of correspondence between the Finance Department and the Administrative Departments concerned but the Government Servants concerned are also placed in difficulties.

2.                           With a view to stream-lining the cases of additional charge and payment of extra remuneration the following consolidated instructions are issued :-

i.             DISTRIBUTION OF WORK OF A VACANT POST.

The work of a vacant post, as far as possible, be distributed among more than one Govt. Servant or the same status and designation available in the Department/Office.

ii.            ADDITIONAL CHARGE ARRANGEMENT.

Where the distribution of the work among more than one Government Servant is not feasible, the charge of the vacant post may be entrusted in its entirety, to another Government Servant in an equivalent scale/ Status This arrangement should not be made for a period less than one month and should not exceed thro months and it should be allowed with specific approval of the Secretaries/Heads of the Attached Departments/ Heads of Department not below BPS-20. However, it may be extended by another three months with the approval of next higher authority. Immediately on the expiry of Six months of the full additional charge of the particular vacant post, the post shall be treated as having been abolished and its duties automatically becoming part of the normal duties of the other existing posts of the same category in the department concerned. The post so treated as abolished shall not be revived without the concurrence of the Finance Department.

iii.           PRIOR APPROVAL OF THE FINANCE DEPARTMENT

1. Before making full additional charge arrangement prior approval of the Finance Department may be obtained.
2. Where it is not possible to obtain prior approval of Finance Department for cogent reasons, the proposal should be initiated immediately after making such arrangement and in any case not later than ten days from the date of making such arrangement. In such cases detailed reasons for which prior approval of Finance Department should not be obtained may invariably be given. However, Finance Department reserves the right to accept or reject the reasons advanced by the department concerned after examination of the case on merits,

iv.           ADDITIONAL REMUNERATION.

Additional Charge/Dual Charge Allowance shall be sanctioned by the Finance Department at a uniform rate of 20% of basic pay not exocoding Rs.800/- P.M. subject to fulfilment of the above conditions.

3.                           I am to request that the above instructions may be, brought the notice of all concerned for strict compliance.

Your obedient servant,

ADDITIONAL FINANCE SECRETARY-V.

No. FD (SR-I)3-19/92                                                                                                                                                                                                                                         Dated Peshawar, the 12.8.1997.

Ensuring Fairness and Efficiency in KPK Government Job Responsibilities:

With the latest notification from the Finance Department, KPK, the rules for granting additional charge and extra pay allowance have been clearly defined. This move is expected to prevent unnecessary financial burdens, ensure timely approvals, and create a transparent framework for government officials holding multiple responsibilities.

All administrative secretaries, commissioners, deputy commissioners, and department heads are advised to strictly adhere to these guidelines to avoid delays and mismanagement. The Finance Department reserves the right to approve or reject cases based on merit, ensuring that only deserving employees receive additional remuneration.

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