MEPCO Issues New Guidelines for Employee Claims & Off-Cycle Payments–Official Notification

MEPCO Announces Revised Policy for Employee Claims & Off-Cycle Payments:

The Multan Electric Power Company (MEPCO) has introduced new guidelines for employee claims and off-cycle payments, ensuring a more structured and transparent process. This policy is designed to facilitate employees and streamline financial procedures.

As per the official notification issued by MEPCO’s Finance Directorate on 12th March 2025, employees must adhere to the following rules:

• TA/DA Payments: Claims must be submitted within 6 months; any claim older than this will not be entertained.
• Off-Day Wages & Overtime: Must be claimed within 3 months through the SAP system.
• Medical Payments: Employees must claim medical reimbursements within 3 months of approval.
• Accrual Payments: All claims must be booked in the SAP system under the FICO module at the time of accrual.

All DDOs, DAOs, and HCM users are strictly instructed to comply with these guidelines. Any failure to adhere to the new policy will result in stern action.

MEPCO MULTAN ELECTRIC POWER COMPANY LIMITED

OFFICE OF THE
FINANCE DIRECTOR

No.FDM/ERP/ 6756-948                                                                                                                                                                                                                 Dated: 12 March 2025

All DDO’s/DAO’s/HCM Users
MEPCO Ltd. Multan.

SUBJECT:             OFFCYCLE CLAIMS FOR EMPLOYEE

Ref:                       FDM/56042-054 dated 22.05.2024

                            FD/ERP/72888-98 dated 25.10.2024

                             FDM/ERP/4497-503 dated 18.02.2025

                             FDM/ERP/5579-5662 dated 03.03.2025

                              In continuation of above referred letters, Management has decided to strengthen the off-cycle payments and facilitate the employees for their claims. In order to attain this following guideline are issued for the payment of employee claims

• TA/DA Payments: Claims above 6 months will not be entertained.
  • Off-Day Wages & Overtime: All payments must be claimed in SAP system within 3 months of services rendered. Any claim for more than 3 months will not be entertained.
  • Medical Payments: All payments must be claimed in SAP system within 3 months of approval/sanctioned.
  • Accrual Payments: At the time of booking of accrual in system Accounts Officer /DAO / Cashier/Accounts Assistant must enter the accrued expense against employee vendor in FICO module. Any payment of accrual must be ensured against this booking by HCM Module.

All DDO’s/DAO’s/Cashier/HCM Users are directed to follow the above directions in true letter and spirit. Stern action will be taken in case of failure.

Manager Corporates Accounts

Why MEPCO’s New Employee Claims Policy Matters:

With the implementation of these new financial policies, MEPCO aims to enhance efficiency and eliminate delays in employee payments. By introducing strict timelines for claims, the company ensures better financial management and accountability.

Employees are strongly advised to check their pending claims and ensure timely submissions to avoid payment delays or rejections. The use of the SAP system will help in speeding up approvals and making the payment process more transparent.

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