Sindh Education Department Prioritizes Accurate School Management Committees (SMC) Documentation–Notification

Improved Monitoring of School Management Committees Directed by Sindh Government:

The Directorate General of Monitoring and Evaluation (M&E), School Education & Literacy Department, Government of Sindh, has emphasized the importance of accurate documentation and functionality of School Management Committees (SMCs). In a notification dated January 24, 2025, all Chief Monitoring Officers have been instructed to ensure the proper recording of critical Key Performance Indicators (KPIs) related to SMCs, such as their functional status, availability of funds, fund utilization during the current academic year, and remaining balances. The lack of proper documentation has been noted as a significant concern, leading to challenges in effective decision-making at higher levels. The directive highlights the urgency of addressing these gaps to streamline monitoring efforts and improve policy outcomes. Notification Describes;

No. DG (M&E)SE&LD/Admin/2024/
DIRECTORATE GENERAL
MONITORING & EVALUATION
SCHOOL EDUCATION & LITERACY DEPARTMENT
GOVERNMENT OF SINDH
Karachi, dated: 24-01-2025

To,

The Chief Monitoring officers, (All)

Subject :-       PROPER DETAILS OF SCHOOL MANAGEMENT COMMITTEE

                              I am directed to refer to the subject cited above and to state that, it has been observed with grave concern that the most important Indicator i.e. School Management Committee (SMC) and its further details such as: the status of the SMC (functional/non-functional), availability of SMC funds, funds received in the current academic year, utilization of SMC funds, and the remaining balance, are not being recorded properly, by the monitoring teams (MOs/MAs), which creates unnecessary embarrassment for the decision makers.

2.                           It is therefore, requested to direct your respective monitoring teams (Monitoring Officers and Monitoring Assistants) to accurately document the details of this most important KPI and, simultaneously ensure the proper implementation/recording of the same indicator for its onwards transmission to the quarters concerned for proper decision making.

3.                           This may kindly be assigned as the “Top Priority”.

DIRECTOR GENERAL (M&E)

A copy is forwarded for information & necessary action to:

1. The Chief Program Manager, Reform Support Unit, with the request to advise your respective LSU coordinator in each district to make the SMC functional as per policy.

2. PS to Secretary School Education & Literacy Department Government of Sindh, Karachi.

3. Office File.

DIRECTOR GENERAL (M&E)

Conclusion:

This directive underscores the critical role of School Management Committees (SMCs) in maintaining the operational and financial transparency of schools across Sindh. By assigning this as a “Top Priority,” the Directorate General of M&E seeks to ensure that monitoring officers and assistants accurately record and report the status and activities of SMCs. This initiative aims to enable informed decision-making at the administrative level and strengthen the overall accountability framework within the education sector. By adhering to these guidelines, stakeholders can work together to enhance the functionality and effectiveness of SMCs, thereby contributing to the broader goal of educational reform and improved school management across Sindh.

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