No. AO/E&SED/Guide Line/S.L/2024
17-December-2024
Elementary & Secondary Education Department, Government of Khyber Pakhtunkhwa
New Guidelines for Study Leave Applications in Khyber Pakhtunkhwa:
The Elementary and Secondary Education Department of Khyber Pakhtunkhwa is committed to ensuring a streamlined and efficient process for granting study leave to its employees. In recent instances, it has been noted that incomplete study leave cases are being submitted to the department, leading to unnecessary delays and correspondence between the Finance Department, respective Directorates, and this office. To address this issue and ensure a more efficient workflow, a comprehensive checklist has been developed. This checklist will serve as a guide to scrutinize and examine the study leave cases before submission. By adhering to these guidelines, the Directorates can significantly reduce processing time and ensure compliance with established criteria and requirements. Notification Describes;
GOVT. OF KHYBER PAKHTUNKHWA
ELEMENTARY & SECONDARY EDUCATION DEPARTMENT
No. AO/E&SED/Guide Line/S.L/2024
Peshawar the December 17, 2024
To
- The Director,
Directorate of Elementary & Secondary Education,
Khyber Pakhtunkhwa, Peshawar. - The Director,
Professional Development,
Khyber Pakhtunhwa, Peshawar - The Director,
Curriculum and Teachers Education,
Khyber Pakhtunkhwa, Abbottabad
Subject :- GUIDELINES/CHECK LIST FOR GRANT OF STUDY LEAVE
Dear Sir,
I am directed to refer to the subject noted above and to state that it has been observed that the Directorates are submitting Incomplete cases of study leave to this department without scrutinizing/examining as to whether the officers/officials have fulfilled the requirements and criteria for grant of study leave resulting in wastage of time in correspondence between Finance Department, Directorates and this department. For this purpose, a check list has been developed for scrutinizing/examining the cases of study leave. (Copy enclosed)
2. Besides the above check list, the Director concerned must sign the course relevancy certificate by closely examining the job description of the employees and the course applied for, giving reasons with sound justification as to why the course is relevant to his/her job.
3. It is, therefore, requested to kindly follow the above Instructions/checklist before submitting the study leave cases to this department, please.
Encls: Check List:
SECTION OFFICER (ACCOUNTS)
CHECK LIST/DOCUMENTS REQUIRED FOR STUDY LEAVE
| Sr. # | Name of Document |
| 1 | Surety Bond (signed by two gazetted officers as guarantors) that upon completion of the study leave/course, the applicant shall be bound to resume his/her service and shall serve in the E&SE Department for a period of five years otherwise he/she shall be liable to refund all the pay and allowances drawn by him/her during the period of study leave. Moreover, after completion of the study leave/Course, the applicant would submit a course completion/Degree from the relevant University/Institution falling which he/she shall be liable for recovery of the full amount of pay and allowances drawn by him/her during period of study leave. |
| 2 | Attested copy of first appointment order |
| 3 | Classes non suffering certificate signed by principal & countersigned by DEO |
| 4 | Course relevancy certificate :- The Director & DEO concerned must sign the course relevancy certificate by closely examining the job description of the employees and the course applied for, giving reasons with sound justification as to why the course is relevant to his/her job. |
| 5 | Certificate to the effect that the officer/official has not availed any study leave previously duly signed by DEO & countersigned by Director |
| 6 | i. N.O.C signed by D.E.O in case of officials/teachers up to BS-15 ii. N.O.C signed by Director in case of officers/teachers in BS-16 iii. N.O.C from School (Male/Female/MC) Section in case of officers/teachers in BS-17 & Above. |
| 7 | Call admission letter by the concerned institute |
| 8 | Leave application form in original duly authenticated by the District account officer |
| 9 | Service length certificate duly authenticated by DEO & District Accounts Officer |
| 10 | Exact date of commencement of study leave duly authenticated by DEO |
| 11 | Duration of course by the concern institute |
| 12 | Original admission receipt deposited for the subject course |
| 13 | Last academic qualification certificate / documents duly attested |
| 14 | Time table/schedule of classes duly signed by the head of the department of the University concerned. |
Conclusion:
Adhering to the provided checklist and ensuring the course relevancy certification, duly signed by the concerned Director, will facilitate a smoother and more effective review process for study leave cases. This certification must clearly outline the course’s relevance to the employee’s job description with detailed justification. The Elementary and Secondary Education Department appreciates the cooperation of all Directorates in implementing these guidelines to enhance efficiency and accuracy. By following these instructions, we can collectively ensure a fair, transparent, and timely process that aligns with departmental goals and supports professional development for employees.
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